Got questions? You’re not alone

Taking on a bid for the first time is no easy decision. So we’ve created a list of the common questions we get asked. Hopefully you find them useful!

WHAT DOES EVENT 'BIDDING' MEAN?

A 'bid' arises when more than one city competes for the right to host a conference, meeting or event. Each city 'bids' for the event by preparing information and collateral that supports the case for the event to be held in their city.

Bidding for, and hosting, a conference involves a substantial investment of time and resources. Many events require specific operational information or have set bid criteria that need to be met prior to submission. Find out more about how bidding works.

IS THERE ANY OBLIGATION FOR ME IF I START DISCUSSING THE POSSIBILITIES OF BIDDING FOR AN EVENT WITH BUSINESS EVENTS SYDNEY?

No. There’s no obligation for you to commit to bidding for an event, just because we discuss the possibilities. We’re happy to research your options and the potential of any event. We’re also here to address your concerns, and to work with you throughout the entire bid process.

WHAT IF I’M NOT READY TO START THE BIDDING PROCESS BUT WOULD LIKE TO INVESTIGATE THE POSSIBILITY?

That’s fine. We have access to information that will help to determine the chances of bringing your event to Sydney or NSW. We can research the event’s rotation pattern, its delegate attendance history, and possible national and/or international support, on your behalf, before you decide to start the bidding process.

WHAT IF I’VE IDENTIFIED AN EVENT I’D LIKE TO BID FOR?

If you’ve already identified a potential event to bid for, we’d still be delighted to work with you. We’re happy to step in as a support for those who are just thinking about bidding, as well as for those who are in the middle of the bidding process. Learn more about how we can help you bid for an event.

HOW MUCH OF MY TIME WILL IT TAKE TO BE A BID LEADER?

The amount of time you spend on an event bid varies depending on the event and the lead-time. Our job is to take the hard work out of it. With more than 40 years’ experience in winning international conferences, we assist with the research, preparation of the bid document, and locating appropriate support and relevant partners. Find out more about how we support you through the bid process.

WHAT DOES IT COST TO BID FOR A CONFERENCE? WHERE DO YOU GET THE MONEY?

Resources are allocated according to specific criteria, and every bid is treated individually, including (but not limited to) ongoing consultation with our expert team, the production of bid documents, lobbying materials, venue-finding services, on-the-ground expenses for site inspections and international activity.

Our funding for these activities comes from the NSW Government via Destination New South Wales (DNSW), and from our private sector strategic partners and members.

WHAT HAPPENS AFTER I WIN THE CONFERENCE OR EVENT BID?

Once the bid has been won (and the celebrations are finished), we’re ready to get down to the next phase of work. We continue our support role by drawing on the expertise of our Sydney partners to help you with most aspects of delivering the event and working with you to achieve your objectives.  We provide: 

  • suggestions for event venues
  • unbiased advise and connections to Sydney’s full spectrum of leading event suppliers
  • guidance and support for tendering and appointing a local professional conference organiser
  • introductions to government and industry
  • providing Sydney content for your event website
  • ideas for delegate boosting activities
  • suggestions for event entertainment and local attractions, and much more.
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