How to plan an event

Want to host a conference, exhibition, meeting or cocktail function in Sydney? Whatever the occasion, understanding how to plan an event step-by-step will not only save you stress and time, but help you create a truly unforgettable business event.

Learn more than just how to plan an event

Here on the Business Events Sydney (BESydney) website, you'll find excellent tools and information about how to plan an event of any size — starting from a blank sheet all the way through to managing and evaluating the success of your event.

Find the people who know how to plan an event

You can also search for, learn about and contact all kinds of event suppliers who know how to plan a conference for your local and international delegates, how to plan an exhibition in Sydney that stands out from the crowd, as well as all the hospitality, entertainment, transport, tours and more elements that play a part in many events.

Or get help from our free event planning service, AccessNSW.

5 steps to Sydney event planning success

1. Prepare for your event

Before you even start thinking about where you want to hold your conference, exhibition, meeting or function and who to invite, you need to have a clear understanding of your event goals and budget. Another vitally important early task is a schedule and checklist.

Find out how to plan an event to remember by preparing properly for your Sydney event.

2. Plan your event with an event checklist

Like to know the secret of how to plan a conference? Or how to plan an exhibition? Focus on time, teamwork and detail. From organising hotels, catering, venues, themes, speakers, entertainers and more.

Learn how to plan your Sydney event with a checklist or get help from our free event planning service, AccessNSW.

3. Promote your event

To get the right guests or delegates to your business event they first need to know it's on — and be excited by the idea of attending. Learn how to market your event effectively through traditional media, websites and social media sites.

Find out more about promoting your Sydney conference, exhibition or other event.

4. Turn wrongs into rights — become an event troubleshooter

Even with all the planning in the world, things can go wrong at events — especially at a large conference, convention or exhibition running over several days. If you're well prepared for potential issues, you can sidestep the real disasters and most people won't even notice the minor glitches.

Find out how to troubleshoot at your Sydney event.

5. Request and evaluate feedback from guests

To make sure guests remember your event in a positive light — and know how to plan an event that's even better next time — you need to hear from them once it's over. With the right feedback you'll learn what people liked, what can be improved and if there are issues that need to be resolved.

Discover how to evaluate your Sydney event.

Planning an international conference or exhibition?

If you're planning a small to medium sized event, the BESydney event planning toolkit is ideal.

However, if you're planning to hold an international conference, exhibition or other business event for we can help you put together a proposal, gain support and advise on funding options, as well as arrange for site inspections and work with you to bring your event to Sydney.

See a list of organisations that specialise in how to plan an event in how to plan an event

Submit a Request for Proposal

Submit an RFP to the AccessNSW team and let us source quotes from venues and suppliers for your next event.

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