Conference and Event Planning Tips and Resources
Conference and Event Planning Tools
If you are planning an event for the first time and don’t know where to start, or even if you’re a seasoned event planner and realise just how much goes into it, Business Events Sydney (BESydney) has all the event planning ideas, tools and resources you need.
Our tips in this event planning toolkit show you how to create a rock solid event plan by following the typical stages in the life cycle of an event.
How to successfully approach event planning
Before you invite your guests or book your venues, you need to plan what you are trying to achieve with the event and prepare your budget. You should also create a timeline or checklist that you can refer back to for the rest of your event, to be sure you don’t forget anything important.
The event plan checklist
Planning is the nuts and bolts of organising an event: you’ll be selecting dates, times, venues, themes, speakers, entertainers, catering… and of course, building and supporting a team of colleagues and volunteers who will help you through the rest of the process.
Promoting your event
Your event won’t be successful unless you actually have guests arriving. During the promotions phase you’ll be inviting guests, and leveraging as much publicity as possible. Good publicity will help get your guests excited, make your event a success and further your business brand.
Troubleshooting – how to manage your event smoothly
Once your conference or event is underway, a number of things can, and often do, go wrong. It pays to be prepared for these eventualities, so that you can avoid disasters and manage your event smoothly despite the inevitable hiccups.
Evaluating your event – success and feedback
After an event, there is still work to do. In particular, you should follow up any unresolved issues with your guests, such as returning their lost property; seeking feedback to improve what you do next time; and debriefing with your team.
Organising a large international conference or meeting?
Our event planning toolkit caters for event planners organising small to medium size events. If you are organising a large conference or event for more than a few thousand people you may like to consider using a professional conference organiser (PCO).
Consider our free event planning service
BESydney’s free event planning service, AccessNSW can assist you with finding an appropriate PCO. Just complete a Request for Proposal and we’ll be in contact.
Are you looking to bid for an event to be held in Sydney?
Read more in our bid for an event section.